ONLYOFFICE Workspace¶

In this article

• ONLYOFFICE Workspace. Key Features
• Deployment Features
• ONLYOFFICE Workspace Access Credentials
• Checking Service Status
• Accessing the Web Interface
• Getting Started After Deploying ONLYOFFICE Workspace
• Adding Users
• Ordering a Server with ONLYOFFICE Workspace via API

ONLYOFFICE Workspace. Key Features¶

• Data Security and Control: AES-256 encryption for storage (Encrypt-then-MAC) and end-to-end encryption in Private Rooms, JWT tokens, and support for GDPR and HIPAA requirements for handling personal and medical data.
• Real-time Collaboration - efficient teamwork with instant change synchronization, comments and chat within documents, activity notifications, and access control.
• High Compatibility - native support for DOCX, XLSX, PPTX (Office Open XML), ODT, ODS, ODP (OpenDocument), PDF, RTF, TXT, HTML, CSV, and other formats. Integration with the ecosystem: Nextcloud, ownCloud, SharePoint, Moodle, LDAP/AD, SSO providers, and cloud storage.
• Flexibility and Scalability - separate workspaces for branches, departments, or clients; flexible licensing; modular architecture.
• Customization and Branding (Enterprise) - built-in color schemes + custom CSS styles, integration of corporate services: electronic signatures, CRM, DMS, SSO. Editor configuration via API: hiding/adding buttons, modifying menus.

Deployment Features¶

• Containerized deployment - the system comes with Docker and pre-configured containers for quick startup.
• Network configuration:
  • External ports: 80 (HTTP), 443 (HTTPS);
  • Internal ONLYOFFICE port: 8080 (forwarded to host: 0.0.0.0:8080->80/tcp);
  • Automatic SSL certificate retrieval via Let's Encrypt.
• MySQL 8.0.29

ONLYOFFICE Workspace Access Credentials¶

After payment for the order, a notification about the server readiness will be sent to the email address provided during registration. It will contain the VPS IP address, as well as the login and password for connection. Our company clients manage hardware via the Server Control Panel and API — Invapi.

Authorization credentials can be found in the Info >> Tags tab of the server control panel or in the sent email:

• Link to access the ONLYOFFICE Workspace control panel via web interface: in the tag webpanel;
• Login and Password for server management: sent to your email upon server handover.

Checking Service Status¶

To check the status of containers, run the following command on the server:

docker ps

CONTAINER ID   IMAGE                          NAMES
2fa46486b23c  jonasal/nginx-certbot:latest   nginx-nginx-1
25b12666917a  onlyoffice/controlpanel        onlyoffice-control-panel
816f6f1bb645  onlyoffice/communityserver     onlyoffice-community-server
27e2e5cb8575  onlyoffice/documentserver      onlyoffice-document-server
c08c5f92fc77  onlyoffice/elasticsearch       onlyoffice-elasticsearch
2903222d5c3e  onlyoffice/mailserver          onlyoffice-mail-server
b7d3dd11523d  mysql:8.0.29                   onlyoffice-mysql-server

Accessing the Web Interface¶

1. Open a web browser and go to the link in the tag webpanel;
2. You will be redirected to the Administrator Registration page:

• In the Password section, enter a password (at least 8 characters, must contain at least one special character and one digit).
• In the Registration Settings section, in the field Your portal is registered from the following email:, enter an existing email address – this will be needed later for registration confirmation.
• In the Language and Time Zone Settings section, you can change the time zone and preferred language (these parameters can be configured later).
• Check the box to accept the license agreement terms and click Continue.

Getting Started After Deploying ONLYOFFICE Workspace¶

After registering the Administrator account, you will be redirected to the ONLYOFFICE Workspace start screen. Using this screen, you can navigate between platform elements.

Administrator¶

In the upper right corner of the screen, click on the Administrator profile and select the Profile menu. The Administrator account settings window will open. You can change basic user settings: Email, language, phone number, add a photo, choose an interface theme - dark or light. Using this window, you can also configure notification delivery methods and select notification groups you wish to receive.

Documents¶

This section stores documents created by you, allowing you to work with them from anywhere in the world using built-in functions. Templates are added on first launch for familiarization.

CRM¶

This section manages customer relationships. You can host a database of contacts and companies, set up tasks and reminders for clients. Integration with email and calendar is supported.

Mail¶

This section provides centralized management of corporate email. Create mailboxes on your domain, configure templates and signatures. Aggregation of external accounts (Gmail, Outlook, etc.) is supported.

Control Panel¶

This section is available only to the Administrator. It is used to manage modules, users, security, and integrations. Backup parameters and branding settings (if the feature is available) are also configured here.

Adding Users¶

Two methods for adding users are available:

1. Go to the People section and click the Create button. The Create New Profile window will open. Here you can set basic user data, configure group membership. The function of assigning a temporary password for portal access is also supported.

   

2. In the Administrator account settings section, click Invite Users to portal. A special link will be created that can be sent to multiple users for self-registration. The link expiration period is 7 days.

Ordering a Server with ONLYOFFICE Workspace via API¶

To install this software using the API, follow these instructions.